Add an Issue

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Add an Issue

Once you have your Publication set and ready to go it doesn’t take long to add print or digital issues. You need issues to sell print or digital ad items; issues are not needed for digital media sales.

First make sure you are on the Publication page which can be found in the Settings > Products > Publication & Issue Setup.
Locate the Publication you want to add an issue to. Click Add Issue under the action ellipsis. This brings you to a new page called Add an Issue to 'Your Publication Name.' You can now Add and Issue.
An issue only requires a Name and Report date, but you may want to add more information. Below is a list of the issue fields:
- Name - The name of your issue will display on reports, templates, and in Client Center. Most people will enter the Month and Year of the issue or a specific topic name.
  Important
  If you are using the InDesign Plug-in, the only special characters that can be used in your issue names are hyphens (-) and underscores (_). If the following special characters are used in your issue names, you may be unable to upload pages: \ / | < > ? : * “
- Reporting Date - The reporting date is used to help you find the issue in the system for all reports. It is also used to recognize revenue unless you choose to manually close your issues.
- Create from Previous Book? OR Create from Template? - These fields are only relevant to print issues that use MagBuilder. You can choose which MagBuilder template you want to start from: a generic template or from an issue you already laid out. Only the format of the layout is copied; none of the placed materials are brought over.
- Alias - This field is used on your ad tickets and exports, including exports into file-sharing accounts. The alias is added to file names so you can see what issue the material is from.
- Volume - Used for reference on the MagBuilder Search.
- Issue - Used for reference on the MagBuilder Search.
- Issue Market - Important if you are leveraging territories and zone issues. Most times the market is associated with the publication market. You may have different markets if one issue is only relevant to specific geographic locations.
- External Reference # - Use this field if you plan to import order history from another system. This has no use besides importing.
- Editorial Budget - You can limit how much can be spent on freelancer photographer and writers for a given issue. There is a permission to override this limit if needed.
- Close Recurrence Tickets? - Used if you want a ticket to get closed as soon as it is created by recurrence, which is useful if you plan to use the original ticket created for the customer on multiple issues.
Tip
Your issue may show a table of print ad positions or digital ad sizes and frequencies. You will only see this table if you have already associated a publication with a rate card(s). If you don't see this table it means that there are no sizes or positions for you to enter inventory. We do recommend you set up your rate cards before creating your issues if you intend to manage inventory in the system.
After you create your issue, additional fields will display on the edit screen. These include more issue dates and issue statistics.
Issue Statistics
The statistics are pulled from other areas of the system or entered manually by a user. You can see most of this information on the Publication Metrics Report.
Actual
The actual stats are pulled form MagBuilder or enter by a user after the issue is completed.
Pages - The final number of pages that were used in MagBuilder. Can't be changed from the issue page. Users have to change the MagBuilder layout to adjust this number.
Circ - The total number of copies produced. Meant to be entered after the publication has shipped.
Cover Page Index - Determines how the MagBuilder layout is numbered. There is a configuration setting to set the default index for all books, but you can override on a case by case basis.
Issue Cover Page Number Index
Choose the starting number of your MagBuilder page layout. The default setting will apply to any new issue templates. You can override the starting number issue-by-issue. Most groups set the page number to -1, so the Inside Cover starts at 0 and the first right-hand page is set to 1.
Target
Goals you set for your issue. These goals are either set on this page or under Settings > Users > User Goals.
Circ - The goal circulation.
Ad to Edit(%) - Your goal Advertising pages to Editorials Pages ratio. You can view this goal on the publication metrics report. The % is based on how many MagBuilder Ads you have placed vs Editorial Pages.
Revenu(Goal) - Uses the goal value you set up for your sales reps for the given issue.
Contracts(Goal) - Uses the goal value you set up for your sales reps for the given issue.
APR - Deterime what you want to get for each page in ad sales dollar. . You can see how your reps are doing by checking the Issue Goal Metrics Report or the Publication Metrics Report.

You can notify your users of upcoming issue dates. Each issue date can have its time frame to notify users and its own set of users to notify. You must set up issue notifications for each publication.

You can set up the issue notifications for your publications under Settings > Publication Setup > Add/Edit Issues. On the add/edit issues page, you can click on issue notifications.
You will see a list of all issue dates and the name of the issue dates. You can enable or disable the notifications for each issue date; this will only affect the issue date of this one publication.
You need to set up the number of days before the issue date to send the notification. By default, the system will send the notification on the day of the issue date. The notification will go to the users set up on to receive publication notifications. You can add additional users to receive the notification.
Whoever is assigned to receive notifications on the publication will also receive all issue date notifications
The users will receive an email with information about the upcoming dates.

Updated 9/28/2022

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