Create your Organization/Publisher
Your Publisher is typically the title of your company but you can name your Organization/Publisher however you want in the system. Publishers are connected to publications, issues, companies, and users.
If you need to, you can create more multiple Publishers for financial records and system segmentation.
Tip
Click here to learn about some options for invoicing in systems with multiple publishers.
To manage your Publishers, go to Settings > Organization > Publishers. To access this page, you need the User Permission 'Publishers and Brands'.
To create a new Publisher, click the Add Publisher button in the upper right corner of the page. In the popup, there are required and optional fields that help you determine the Publisher's settings.
Name - The name that will show up throughout Ad Orbit.
Coding - The coding field is optional, and is utilized if you are using an Invoice Label Format that includes the Publisher Coding field. In this scenario, what you enter here in the Coding field will be displayed on your invoice labels.
Finance Info - Used for general ledger reports and exports.
Invoice Label Counter - If Invoice Labels are enabled, then this value will determine what the current last invoice number is for this Publisher. It is only used with Invoice Labels.
Statement Template - Assign the statement template that will be used as the default for this Publisher.
Contract Templates - When contract templates are associated with a Publisher, only those templates will be available when creating an order for a company set to that Publisher. Or, you can leave this field blank, which means any contract template can be used. If you set only one template in this field, the system will always default to use that template during order entry.
3rd Party Revenue % - In this field, you can enter the percentage of sales for this Publisher that are allocated to a 3rd party. For detailed information about 3rd Party Revenue Recognition, click here.
Is Corporate Company - A corporate Publisher is useful if you have multiple Publishers. A user assigned to a corporate Publisher can approve payables for all Publishers. Corporate Publishers can also be used if you are Enforcing Corporate Publisher Rules. For detailed information about this feature, click here.
Existing Publishers can be edited, disabled and re-enabled by using the ellipses icon in the table.
Updated 11/26/2025